Features
DJ Admin is built around one idea: you should spend your time DJing, not drowning in admin. Every feature has been designed by a working DJ who understands what you and your clients actually need — and it's all included in one place.
Bookings & clients · Calendar · Music requests · Services · Equipment · Accounts · Comms · Statistics · Branding · Security
From the first enquiry to the last dance, every detail lives in one booking record. Client details, venue, times, services provided, staff, costs, payments, notes, and actions — all in a single view. Manage enquiries and quotes, track which leads need following up, and keep your entire client history searchable. An availability form lets potential clients check your diary and submit enquiries directly from your website.
Get contracts signed quickly and professionally without the printing, scanning, and chasing. Clients sign online, you get confirmation, and the signed agreement is stored against the booking. Find out more about electronic signatures →
If you work with other DJs or support staff, they each get their own login. Staff accounts see only the bookings they've been assigned to — including services, equipment, payments, and mileage for each gig — without access to your wider client list or admin settings. Attendance can be confirmed or flagged as TBC directly from the booking.
All your bookings, appointments, and reminders in one calendar view. Set reminders to chase a client, prepare equipment ahead of a gig, or follow up after an event. Export any booking straight to Google Calendar with one click.
Give clients and their guests an online portal to submit song requests before the event — with categories for must-plays, the first dance, and general requests. You can see at a glance which tracks you already own and which need sourcing. You can also import a Serato or Virtual DJ tracklist to generate a formatted setlist.
Define the services you offer — a 4-hour disco, early setup, a photobooth add-on — with standard pricing and descriptions. Attach them to any booking to keep your pricing consistent and quotes accurate. Costs can be automatically matched to your services with one click.
Log all your gear and build rigs — preset packages of equipment you use together. Assign a rig to a booking in one click, then use the loading checklist before and after every gig to make sure nothing gets left behind or forgotten.
Log income and expenditure, track outstanding payments, record mileage against bookings, and generate PDF invoices in seconds. A tax dashboard brings everything together for self-assessment, and a cashflow forecast helps you plan ahead. Making Tax Digital (MTD) integration is coming soon. Coming soon
Send quotes and follow-ups using customisable email templates, and set up automated campaigns — scheduled sequences of emails that keep leads warm without any manual effort. WhatsApp messaging is built in directly, and post-event surveys let you collect client feedback automatically.
Track booking numbers, enquiry sources, and venue history to understand how your business is growing and where your work is coming from. Standard reports are included, and additional custom stats can be added on request.
DJ Admin is styled to match your existing website and always displays your logo. If your hosting supports it, we'll help you set it up at your own subdomain — something like planner.yourdjname.co.uk — so the experience feels seamless to your clients.
Your data is stored on secure UK servers with SSL encryption on every connection. Passwords meet enforced minimum security standards, and you can export everything to CSV at any time — no lock-in, no exit fees.
DJ Admin is constantly evolving. Here's what's currently on the roadmap:
Got a feature request? Get in touch →
30 days free, no card required. See everything in action with your own data.
