Accounts & reporting
Tax season shouldn't be a scramble. DJ Admin keeps a running record of your income and expenditure throughout the year so that when self-assessment comes around — or your accountant asks for the numbers — everything is already there, a few clicks away.
Log every payment in or out against a date, description, and booking reference where relevant. Each entry is classified as income or expenditure, and you can search and filter across any date range to pull up exactly what you need. Payments linked to bookings feed straight through from the booking record, so you're not double-entering anything.
The payments due screen shows you everything that's currently owed — booking fees that haven't been received, balances outstanding, and any cancellation fees triggered. You can log a payment directly from this screen, snooze a reminder if a payment is in progress, or mark a cancellation fee as not applicable. Nothing gets forgotten.
When a booking is confirmed, the expected deposit and balance are tracked automatically against the booking cost. The accounts section flags when a deposit is overdue so you know which clients still need to pay before you turn up.
Create a professional PDF invoice for any client directly from their booking record. The invoice pulls through the client details, booking information, and costs automatically — you just review and send. All invoices are stored and viewable at any time.
Log mileage either against a specific booking or as a standalone entry. The tax dashboard automatically calculates your mileage allowance at the current HMRC rate and deducts it from your taxable profit — so every gig you drive to is working for you at tax time. You can search mileage by date range and view a full breakdown for any period.
The tax dashboard brings together your full picture for any tax year — income, expenditure, mileage allowance, and any additional allowances — and calculates your total profit in one screen. Switch between tax years to compare, drill into a breakdown of any figure, and add custom allowances for things like equipment purchases or professional subscriptions. It runs from 6 April to 5 April to match the UK tax year.
See what payments are expected to come in over the current and next tax year, broken down by booking. The forecast shows the amount due, how much has already been paid, and the outstanding balance for each booking — so you always know what's on its way and when.
Log any allowable expenses that aren't captured as regular payments — choose from a list of common allowance types including equipment, professional subscriptions, training costs, and more. Each allowance is added against a specific tax year and factored into your profit calculation in the tax dashboard automatically.
DJ Admin is building direct integration with HMRC's Making Tax Digital service. Once live, you'll be able to view your VAT and Income Tax obligations, submit quarterly ITSA updates with income and expense figures pre-filled from your DJ Admin records, and submit your final declaration — all without leaving the system. VAT returns, liabilities, and payment history will be visible in one place too.
Accounts and reporting is part of the DJ Admin basic package — no extra cost.
